About the job



We have an IMMEDIATE opportunity for an office clerical employee to assist with general office duties in our Brea headquarters. Responsibilities will include the following:


  • Primary duty is to serve as front desk receptionist; answer and route phone calls, take and relay      messages, greet and route visitors and guests.

  • Provide HR and administrative support to      Administrative Services Vice President.

  • Schedule interview and other appointments for staff members.

  • Assist with new hire onboarding process.

  • Create and maintain spreadsheet files for database use.

  • Operate and maintain office equipment such as      computers, printers, scanners, and copiers.

  • Communicate with outside vendors as needed.

  • Order office supplies, kitchen supplies and business cards.

  • Arrange meetings to include refreshment and lunch      orders.

  • Prepare and organize monthly birthday and work      anniversary celebrations; assist by taking a lead role in company events.

  • Maintain presentable front office, conference room and kitchen appearance on a daily basis.

  • Update Event Calendar monthly with birthdays and work anniversaries; prepare greetings for distribution by VP.

  • Assist with assembling promotional material and mass mailings.

  • Assist with project set up and employee file set up and maintenance.

  • Assist with a variety of administrative tasks using discretion and judgment in accordance with general direction.

  • Maintain confidentiality of all company and employee information at all times.

  • Filing, faxing, shredding of confidential documents.

  • Performs other related duties as assigned.



· Must have minimum of five years of administrative work experience, preferably in an engineering or architectural office setting.

· Must have intermediate proficiency in a variety of computer software applications in word processing, spreadsheets, database management and presentation software (Word, Excel, Access, PowerPoint).


The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate is organized and a resourceful problem solver. Assuring steady work completion in a timely manner is a key to success in this position. We also are seeking these additional qualifications:

· Must be dependable in attendance.

· Have excellent writing skills, to include spelling and grammar usage.

· Have superior customer service-based phone skills.

· Attention to detail in all tasks, to include composing, typing and proofing materials.

· Able to set priorities and meet deadlines.

· Must be able to interact and communicate with individuals at all levels of the organization.


· High school diploma or equivalent.

Administrative Assistant vocational training program completion desirable.